GENERAL SUMMARY

Under occasional supervision, performs specialized work by assisting teachers in instructing and directing the activities of students in assigned classes to provide a well-organized, smoothly functioning classroom environment. Assists school administrators and staff with various administrative and clerical functions as requested. Reports to the assigned classroom teacher and the Principal.

ESSENTIAL FUNCTIONS

Assists school administrators, teachers and staff with various routine and/or specialized clerical and administrative duties as assigned, which may include the following:

Assists assigned teachers with academic instruction and classroom activities, focusing efforts on either groups of students or individuals as necessary.

Sets up classrooms and laboratories for instructional activities.

Assists in coordinating and implementing special school/classroom projects and programs as assigned, including but not limited to field trips.

Substitutes in classroom for teachers as necessary.

Monitors testing activities; administers make-up tests.

Assists teachers in maintaining records, filing materials, organizing paperwork, typing course materials and syllabi, etc.

Receives and fills requests for reproduction work from faculty, staff and volunteers, including but not limited to copying, laminating and binding; delivers products to requesting staff.

Monitors students who have been removed from the classroom for disciplinary reasons.

Creates and maintains student discipline records and files; prepared detention lists and parent notifications; prepares packets for disciplinary hearings; prepares quarterly reports for school administrators and District Hearing Officer.

Maintains teacher leave records; arranges for substitute teachers as necessary.

Schedules and arranges class coverage for parent-teacher conferences and other teacher meetings as necessary.

Prepares student academic report packets.

Maintains records of textbook assignments; receipts monies for lost texts; collects books at end of school term.

Makes daily announcements over the public address systems.

Provides routine clerical and secretarial support to assigned staff, including but not limited to preparing reports and correspondence, compiling data for reports, scheduling meetings and maintaining calendars, copying and filing documents, sending and receiving faxes, answering the telephone, greeting and assisting office visitors, ordering supplies, entering and retrieving computer data, processing daily mail / preparing mass mailings, etc.

Responds to inquiries and requests for assistance in areas of responsibility.

Operates and maintains a variety of equipment, which may include a computer, printer, typewriter, copier, fax machine, telephone, two-way radio, laminating machine, calculator, binding machine, paper shredder, audio-visual equipment, die cut machine, etc.; uses clerical, computer and copier supplies, oral thermometer.

Interacts and communicates with a variety of individuals and groups, including the immediate supervisor, co-workers, other school administrators and staff, students, parents/guardians, volunteers, and the general public.

Interacts with others in a respectful and cooperative manner at all times.

Willingly performs other related duties as required.

JOB SPECIFICATIONS

Education and Experience:

Requires Associate’s degree, vocational technical degree or specialized training that is equivalent to satisfactory completion of two years of college education, supplemented by nine to twelve months of experience working with students in an educational setting, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.

Knowledge:

Knowledge of the policies, procedures and activities of the school District which pertain to the specific duties and responsibilities of the position.  Has the ability to comprehend, interpret and apply regulations, procedures and related information. Is able to establish and maintain positive relationships and work effectively with adults and students. Is able to supervise, guide and support students with patience and kindness. Is able to reinforce skills taught by the teacher. Is able to follow lesson plans provided by the teacher. Is able to help motivate students to participate in educational activities and to want to learn. Is able to perform job tasks professionally in an environment where discrimination and other public issues are constant concerns. Has knowledge of and is able to use modern office practices and equipment, including computers for word processing and records management. Has knowledge of proper English usage, vocabulary, punctuation and spelling; has the mathematical ability to handle required calculations.

Skills/Effort:

Is able to type accurately at a rate sufficient for the successful performance of assigned duties. Is skilled in applying a responsible attention to detail as necessary in preparing records, reports and correspondence. Is able to read and interpret various materials pertaining to the responsibilities of the job. Is able to take the initiative to complete the duties of the position without the need of direct supervision. Is able to use independent judgment in performing routine tasks. Has the ability to plan, organize and prioritize daily assignments and work activities. Is able to offer assistance to fellow employees as necessary. Knows how to maintain effective relationships with co-workers, personnel of other departments, parents, students and members of the public through contact and cooperation. Has knowledge of the occupational hazards and safety precautions of the position. Knows how to react calmly and quickly in emergency situations. Has the ability to learn and utilize new skills and information to improve job performance and efficiency.

Working Conditions:

Conducts duties in a classroom environment with some exposure to environmental conditions.  Requires ability to work under a degree of stress related to duties that require constant attention and working with students.  Physical demands are restricted to classroom work requiring the lifting/moving of items weighing up to 25 pounds.  Occasional local travel is required; no overnight travel is required.  Job requires the operation of standard office equipment. 

Responsibility:

No district supervisory responsibilities.